1. Who we are
In this privacy statement you can read which personal data the parish processes and why this happens. In this statement you can also read what rights you have and where to go with questions.
At R.C. Parish Church of Our Saviour, accessible from parish.nl, one of our main priorities is the privacy of our visitors. In this privacy statement you can read which personal data the parish processes, why this happens and who we use it. Also, you can read what rights you have and where to go with questions.
Name and contact details of the parish
Name: R.C. Parish Church of Our Saviour
Mailing address: email@example.com
Phone number: +31 (0)70 328 0816
E-mail parish officet: firstname.lastname@example.org
3. What personal data we collect and why we collect it
- Our parish records contain various personal details about parishioners and their possible housemates (partner, children), such as names and address details. In this document, the parishioners are referred to as “involved”.
- The financial system contains certain financial data about Church contributions.
- The parish newsletter and other engagement material may contain names and contact details of the pastor and various volunteers. It also contains photos of parish activities on which people can be identified.
- The website contains the names and contact details of the pastor and volunteers. The website also contains photos of parish activities on which people can be identified.
- The Church records contain information about the sacraments (baptism, confirmation, marriage, ordination.) that were performed in one of the church buildings of the parish.
- The personal information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal information.
- If you contact us directly, we may receive additional information about you such as your name, email address, phone number, the contents of the message and/or attachments you may send us, and any other information you may choose to provide.
- Any personal information that is provided on or by using any of our social feeds.
- Any personal information that is provided by registering for any event through our ticketing system.
- More detail can be found in Article 5 of the General Regulations for the Protection of Personal Data for Parishes 2018.
- R.C. Parish Church of Our Saviour does not knowingly collect any Personal Identifiable Information from children under the age of 16. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.
4. For what purpose does the parish process personal data?
- The parish registers personal data in order to record in church registers which sacraments a person has received. By this we mean in particular:
- the registration associated with receiving the sacraments of Baptism, Confirmation, Holy Communion, Marriage and Ordination.
- The registrations required under Canon Law.
- COS is a community of parishioners, family of parishioners and people involved in the parish. The parish must keep records to ensure the organization of the parish community; by this we mean, for example:
- registering your contact details to send information and invitations about parish news and activities through our communication channels and;
- keeping volunteer assignments and records of volunteers and;
- keeping financial records in connection with church contributions, donations and gifts and other fundraising activities, as well as financial records regarding burial rights and stipends.
- COS is part of the Roman Catholic Church. As a parish we are always connected with other R.-K. church institutions in the Netherlands. As a parish, we contribute to the maintenance and correctness of the church membership records and archives.
- COS has a parish archive. For example, the baptismal register is kept in the parish archive. The parish can also store personal data in the archive as a source for historical, statistical, or scientific research. The parish will only do this if it has an interest in the purpose of the archive.
5. What webbased information do we collect and for what purpose?
- Log Files
Church of Our Saviour follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this and a part of hosting services’ analytics. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analyzing trends, administering the site, tracking users’ movement on the website, and gathering demographic information.
- Cookie and Web Beacons
Like any other website, R.C. Parish Church of Our Saviour uses ‘cookies’. These cookies are used to store information including visitors’ preferences, and the pages on the website that the visitor accessed or visited. The information is used to optimize the users’ experience by customizing our web page content based on visitors’ browser type and/or other information.
For more general information on cookies, please read “What Are Cookies”.
R.C. Parish Church of Our Saviour will not share the data with any third party.
We use the information we collect in various ways, including to:
- Provide, operate, and maintain our website
- Improve, personalize, and expand our website
- Understand and analyze how you use our website
- Communicate with you, either directly or through one of our partners, including for customer service, to provide you with updates and other information relating to the website, and for marketing and promotional purposes related to our parish. We will never give any personal information to commercial parties for commercial use.
- Collect money through banktransfers approved in advance
- Find and prevent fraud
6. Storing your information
- The parish stores personal data as long as a person concerned is registered as a member of the parish. If you are no longer a member of the parish, we will delete the personal data from the parish’s membership records within a year.
- The parish cannot remove personal data from the Church books (baptismal book, etc.), because it is important to keep track of who has received Church sacraments.
- The personal data stored in other files, such as the volunteer files, will not be kept longer than is necessary for the purpose of the file.
- If you want to unsubscribe from our newsletter you can do this in the footer of the newsletter.
- Sometimes we can no longer delete personal data because the removal thereof requires an exceptional amount of work from the parish. Data that cannot be deleted without unreasonable effort are, for example, personal data in printed numbers of the parish journal or information bulletin.
7. Provision of personal data to third parties
- Personal data is provided to (and largely comes from) church institutions that are part of the R.-K. Denomination in the Netherlands. Examples are other parishes, the diocese, IPAL (the inter diocesan platform for the financial and membership administration).
- If you have an agreement with the parish, for example, an employment contract or a donation agreement, then certain information must be provided to the Tax and Customs Administration or another government agency on the basis of a legal obligation.
- The parish can call in a payroll office. For some services, the parish can also engage an external party, for example to manage the cemetery administration. In all these cases, the parish makes agreements with this third party about the security of your personal data in a processing agreement.
8. Security of stored personal data
- Secure access to the membership administration system is limited to membership administrators and members of the parish board. Other people have no access.
- Secure access to the financial system is limited to the financial administrator (s) and members of the parish board. Other people have no access.
- Volunteers can receive files with personal data insofar as they are necessary for the performance of their duties (for example, the distribution of the newsletter or the implementation of the Kerk Balans Actie). They destroy these files as soon as they are no longer needed.
9. Right of access and correction
- Every parishioner has the right to inspect the personal data stored about him/her. You can submit a request for this, with identification, to the parish office. The contact details are stated at the top of this privacy statement.
- If you find an error, you can report it to the parish office.
10. Deletion of data
- If you wish to deregister as a parishioner, we ask you to contact our parish office through email@example.com
- You can submit a request to delete contact details, financial, or other general personal data to the parish secretariat. You can find the contact details of the parish secretariat at the top of the privacy statement. The member clerks or the members of the parish board will handle your request.
- If you wish to unregister from the Catholic database, we ask you to contact the parish you where originally registered with. You can more information on the most current procedure on the website www.rkkerk.nl ‘procedure for registration and deregistration R.-C. Church’.
11. Right of Complaint
- Requests or complaints regarding the handling of personal data can be sent by the person concerned to the parish administration. You will find the contact details at the top of this privacy statement.
- The person concerned will be notified in writing about the result of the submitted request or complaint.
- If the parish board does not or only partially approve the request or complaint, the person concerned can, if desired, submit a complaint about the dispute with the parish to the Dutch Data Protection Authority:
T.a.v. de klachtencoördinator
2509 AJ DEN HAAG